Step-by-Step Guide to Set Up a POP or IMAP Email Account on Windows Outlook

Step 1: Open Outlook on Windows 11

• Click on the Start menu and search for Outlook.
• Open the Outlook app.

Step 2: Go to Account Settings

• Once Outlook opens, click on File in the upper-left corner of the window.

Step 3: Click on "Add Account"

• In the Info section, click on Add Account.

Step 4: Enter Your Email Address

• A pop-up window will appear. Enter your email address (e.g., [email protected]) in the provided field.
• Click on Connect.

Step 5: Select Account Type (IMAP or POP)

• After Outlook verifies your email, you’ll be prompted to choose between IMAP or POP:
  • IMAP is recommended for syncing your email across multiple devices.
  • POP downloads emails locally and is stored on a single device.

Step 6: Enter Incoming Mail Server Settings

• Depending on whether you chose IMAP or POP, enter the incoming server settings:

  IMAP:

  • Incoming Mail Server: mail.mydomain.com.au
  • Port: 993
  • Encryption method: SSL/TLS

  POP:

  • Incoming Mail Server: mail.mydomain.com.au
  • Port: 995
  • Encryption method: SSL/TLS

• Enter your email address and password again if prompted.

Step 7: Enter Outgoing Mail Server Settings

• Enter the outgoing server (SMTP) settings:

  • Outgoing Mail Server: mail.mydomain.com.au

  • Port: 465 or 587

  • Encryption method: SSL/TLS

  • Ensure the checkbox "My outgoing server (SMTP) requires authentication" is selected.

Step 8: Test Account Settings

• Once you've entered the incoming and outgoing mail server settings, Outlook will automatically test the settings to ensure everything is working properly.
• Wait for the test to complete. If everything is correct, it will show a Success message.

Step 9: Complete Setup

• Click Done to finalize your email account setup.
• You should now be able to see your inbox and start sending/receiving emails.

Step 10: Customize Sync Settings (Optional)

• You can customize sync settings for your mail, contacts, and calendars if needed by navigating to File > Account Settings > Account Settings and selecting your newly added account.
• Click on Change and adjust sync settings as per your preference.